Hr Planning Assignment

Introduction to Planning Function. Human resource planning is the process whereby organizations determine the staffing support they will need to meet business needs and customer demands. There are a variety of considerations that impact this planning, including impending retirements and transitions, the availability of employees with certain skills sets and changes in the environment that may require training for existing employees. Human resource planning is important and ongoing because of both internal and external environmental changes.Internally, businesses are impacted by turnover and retirements. Externally, they are impacted by changes in technology, changes in the economy, and changes in the industry and consumer demand that may require skills that do not currently exist within the company. All of these impacts have an effect on the type and numbers of employees that are needed for the business to remain successful. MM Distributing Agencies. Company Profile MM Distributing A gencies is engaged in product distributing business for five years in a considerably successful manner.The business was started by Mr. Manjula Madurapperuma. Since the companies’ commencement Mr. Manjula Madurapperuma and Mr. Ajith Jayathunga has contributed in a major aspect to the company to be reached the zenith. Their Vision To have distributing agencies in each district. Their Mission We will be the most successful distributing company in the country. MM Distributing Agencies has three distributing agencies, distributing Unilever and Asian Paints products in several geographical areas.And they have about 65 employees under their distributing agencies running out their working capacity. Each and every agency is consistent with a Branch manager, Sales Manager, Stock Keeper and an IT manager. These managers have authority to plan, and recruit and select candidates to their branches or to the particular section. Primarily what happens in these distributing agencies is storin g and distributing the products of Unilever and Asian Paints Companies to shops in those particular areas. Storage and DistributionEach distributing agency has inventories; Unilever and Asian Paints products are directly sent to these inventories and these inventories are controlled and handled under the supervision of Stock keepers and supervisors. And the information about the products stored in these inventories is entered to the main database by computer operators under the supervision of IT managers and Stock keepers. These agencies use Vans and Lorries to distribute products. On all these vehicles there is an outstanding staff whereas a driver, cash collector and 1 or 3 assistants are supposed to work together.And all the day to day activities, information about distributed products are entered to the main database by computer operators under the supervision of IT managers and Stock keepers. And finally the Top Management retrieves required information from the certain databas e. Competitors Competitors of these agencies are other agencies that distribute products of companies like Hemas, CIC, Multilack, Nipolack, and COSWAY etc. Locations of MM Distributing Agencies. Organizational Structure Mr. Manjula Madurapperuma. Mr. Manjula Madurapperuma. Mr. Ajith Jayathunga Mr. Ajith JayathungaAnuradhapura Branch Manager Anuradhapura Branch Manager Avissawella Branch Manager Avissawella Branch Manager Nuwara Eliya Branch Manager Nuwara Eliya Branch Manager Each and every branch is consistent with a Branch manager, Sales Manager, Stock Keeper and an IT manager. Sales Managers, Stock Keepers and IT managers work under the supervision of their particular branch manager. All these managers have authority to plan, and recruit and select candidates to their branches or to the particular section. Only the management positions are filled under the supervision of Mr.Manjula Madurapperuma and Mr. Ajith Jayathunga Current HR Planning Process at MM Distributing Agencies. Eve n though MM Distributing Agencies is engaged in business in a considerably successful manner, the organization does not have a proper planning process. And also it does not have a HR department. HR managers’ duties are done by the each branch manager. Currently the Sales Managers, Stock Keepers and IT managers at each branch have the authority to plan, and recruit and select candidates to their branches or to the particular section under the supervision of their particular branch manager.When there is a position to be filled these managers ask their current employees for help or they go for recruitment at gate option. According to Avissawella branch manager this organization does not have a HR database and a successful planning process, when they have a vacant position they temporarily hire employees for the particular vacant position until they find a suitable person to hire permanently. And the managers admit that it is a costly process. And also they admit that temporarily hired employees cannot be trusted.Both Avissawella and Nuwara Eliya branch managers have faced problems with temporarily hired workers stealing products from the organization and with their bad behavior. These problems are results of not having HR department, a HR database and a proper planning process in the organization. According to Mr. Manjula Madurapperuma, they have tried to establish two distributing agencies at Kurunegala and Kegalle, but both times they have failed to keep those agencies running. It is clear all those failures were occurred because the organization did not have a proper planning process.These weaknesses can affect the organizations’ success. Current Problems of The HR Planning Process at MM Distributing Agencies. * This organization does not have a HR Department. * Organization does not maintain a HR database. * Does not have a proper planning process. * Managers quickly plan solutions for problems like employee turnover, retirements and market losi ng and they fail at implementing those plans. * Branch managers have to work as HR managers too. * Some managerial solutions like temporarily hiring workers cost a huge amount of money and resources to the organization.Recommendations for improvement * Owners of this organization should hire a HR Manager and required other employees and have a HR Department in this organization. * HR Department should maintain a HR database about available employees to inform them and to hire them when there are vacant positions to be filled. * Owners of MM Distributing agencies should meet their managers time to time and make plans for the future of the organization and should implement them carefully. Otherwise the remaining three branches of MM Distributing agencies will eventually fail.